Execute All Your Daily Tasks With The Ultimate Prioritization Tool
In today’s world, the reality is that there is never enough time to do everything you have to do.
The only way that you can get control of your time and your life is by changing the way you think, work, and deal with the never-ending river of responsibilities that flows over you each day. You can get control of your tasks and activities only to the degree that you stop doing some things and start spending more time on the few activities that can really make a difference in your life.
Your ability to select your most important task at each moment, and then to get started on that task and to get it done both quickly and well, will probably have more of an impact on your success than any other quality or skill you can develop.
What is the ABCDE method?
The ABCDE Method is a powerful priority setting technique that you can use every single day. This technique is so simple and effective that it can, all by itself, make you one of the most efficient and effective people in your field.
How does it work?
The power of this technique lies in its simplicity. Here’s how it works: You start with a list of everything you have to do for the coming day. Think on paper.
You then place an A, B, C, D, or E next to each item on your list before you begin the first task.
An “A” item is defined as something that is very important, something that you must do. This is a task that will have serious positive or negative consequences if you do it or fail to do it, like visiting a key customer or finishing a report that your boss needs for an upcoming board meeting.
Hint: If you have more than one A task, you prioritize these tasks by writing “A-1,” “A-2,” “A-3,” and so on in front of each item.
A “B” item is defined as a task that you should do. But it has only mild consequences. This means that someone may be unhappy or inconvenienced if you don’t do one of these tasks, but it is nowhere as important as an A task. Returning an unimportant telephone message or reviewing your e-mail would be a B task.
Note: The rule is that you should never do a B task when an A task is left undone.
A “C” task is defined as something that would be nice to do but for which there are no consequences at all, whether you do it or not. C tasks include phoning a friend, having coffee or lunch with a coworker, and completing some personal business during work hours. These sorts of activities have no effect at all on your work life.
A “D” task is defined as something you can delegate to someone else. The rule is that you should delegate everything that someone else can do so that you can free up more time for the A tasks that only you can do.
An “E” task is defined as something that you can eliminate altogether, and it won’t make any real difference. This may be a task that was important at one time but is no longer relevant to you or anyone else. Often it is something you continue to do out of habit or because you enjoy it. But every minute that you spend on an E task is time taken away from an A task or activity that can make a real difference in your life.
Let's Give It A Try
checklist below to list out everything you must get done today in no particular order. These can be work tasks, personal tasks, and anything in between.
After you list out each task, use the space to the left to assign a letter ranking to that task in accordance with the ABCDE method.
A - Tasks you must do.
B - Tasks you should do.
C - Tasks that would be nice to do.
D - Tasks you can delegate to someone else
E - Tasks that you can eliminate altogether